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ARTICLE V- BOARD of DIRECTORS
Section 1. Board and Number. The management of the property and affairs of the Local League shall be vested in the Board of Directors. The number of Directors shall not be less than five (5) nor more than fifteen (15). The Directors shall upon election immediately enter upon the performance of their duties and shall continue until their successors shall have been duly elected and qualified.
Section 2. Required Members. The Board membership shall include the Officers, including Player Agent, and a minimum of one manager (only volunteer umpires may be elected to the board.) The number of managers from one division (Pony, Bronco, etc.), elected to the Board shall not exceed a minority of the total Board Members.
Section 3. Annual Election and Term of Office. At each annual meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number so fixed may, within limits prescribed by the forgoing Section 1, be increased at any regular or special meeting of the Members, and if the numbers increase, the additional Directors may be elected Treasurer the meeting at which the increase is voted, or at any subsequent meeting. All elections of Directors shall be by a majority vote of all members present or represented by proxy at the time of the meeting.
Section 4. Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose.
Section 5. Meeting Notice and Quorum. Regular meetings of the Board of Directors shall be held immediately following the annual election and on such days thereafter as determined by the Board. The President and Secretary may, whenever any of them deems advisable, and the Secretary shall, at the request in writing of five (5) Directors, issue a call for a special meeting of the Board. Notice of such meeting shall be given by the Secretary to each Directors either by mail at least three (3) days before the time appointed for the meeting to the last recorded address of each Directors, or by telephone or telegraphic or personal notice twenty-four (24) hours preceding the meeting.
In case of special meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.
Five (5) Members of the Board of Directors shall constitute a quorum for the transaction of business.
Section 6. Duties and Powers. The Board of Directors shall have the power to appoint such standing and special Committees, as it shall determine and to delegate such powers to them as then Board shall deem advisable and which it may properly delegate.
The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League, as it may deem proper.
The Board shall have the power, by two-thirds vote of those present at any regular meeting to discipline, suspend or remove any Directors or Officers or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4(a)
The Board may receive, at the annual meeting of the Members of the Local League a report verified by the President and Treasurer, or by a majority of the Directors, showing the whole amount of realty and personal property owned by it, where located, and where and how invested, the amount and nature of the property acquired during the year immediately preceding, the date of the report and the manner of the acquisition; the amount applied, apportioned or expended during the year immediately preceding such date, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made; and the names and places of residence of the person who has been admitted to membership in the Local League during such year, which report shall be filed with the records of the Local League and an abstract thereof entered in the minutes of the proceedings of the annual meeting.
A copy of such report may be forwarded to Pony Baseball Headquarters.
ARTICLE VIII – OFFICERS, DUTIES and POWERS
Section 1. Election Following the Annual Meeting, the Directors present, provided there is a quorum, shall meet for the purpose of appointing committees for the ensuing year.
Section 2. Officers. The Officers of the Local League shall consist of a President, one or more Vice-Presidents, a Secretary, a Treasurer and a Player Agent or Agents, all of whom shall hold office for the ensuing year or until their successors are duly elected.
The Board of Directors may appoint other Officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill vacancy which may occur in any office.
Section 3. President. The President shall be responsible for conducting the affairs of the Local League and for executing the policies established by the Board of Directors. He/She shall present a report of the condition of the Local League at the Annual Meeting, and at such other times as he or the Board deem appropriate. He/She shall communicate to the Board of Directors such matters and make such suggestions as may, in his opinion, tend to promote the welfare of the Local League.
He/She shall be responsible for the conduct of the Local League in strict conformity to the policies, principles, rules and regulations of Pony Baseball, Inc. as agreed to under the conditions of charter issues to the Local League by that organization.
He/She shall preside at all meetings of Members, Board of Directors and Executive Committee.
The President, or such other officers as he may designate in writing, shall have the power to make and execute for and in the name of the Local League by that organization.
He/She shall investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board of Directors or Executive Committee as circumstances warrant.
He/She shall prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
He/She shall, with the assistance of the Player Agent, examine the application and supporting proof of age document of every player candidate and certify to his residence and age eligibility before the child may be accepted for try-outs and selection.
Section 4. Vice-President. In case of the absence or disability of the President, and provided he is authorized by the President or Board so to act, The Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of that office, and shall have such other duties as from time to time may be assigned to him by the Board of Directors or the President.
Section 5. Secretary. The Secretary shall be responsible for recording the activities of the Local League and maintaining appropriate files, mailing lists and necessary records. He/She shall perform such duties as are herein specifically set forth, in addition to such duties as are customarily incident to the office of Secretary or as may be assigned to him be the Board of Directors.
He/She shall maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.
He/She shall keep conduct all correspondence not otherwise specially delegated in conjunction with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed
He/She shall notify Members, Directors, Officers and Committee Members of their election or appointment.
Section 6. Treasurer. The Treasurer shall perform such duties as are herein specifically set forth and such duties as are customarily incident to the Office of Treasurer or may be assigned to him by the Board of Directors.
He/She shall receive all monies and securities, and deposit same in a depository approve by the Board of Directors.
He/She shall keep records for the receipt and disbursement of all monies and securities of the Local League, including the Women’s Auxiliary, approved all payments from allotted funds and draw checks thereof.
Under the direction of the President, he shall prepare an annual budget for submission to the Board of Directors at the annual meeting.
Section 7. Player Agent. The Player Agent for Pony Baseball shall record all player transactions and maintain an up to date record thereof.
He/She shall receive and review applications for player candidates and assist the President in checking residence and age eligibility.
He/She shall conduct the player auction or draft and all other player transaction or selection meetings.
He/She shall prepare the Player Agent’s list
He/She shall prepare for the President’s signature and submission to Pony Baseball Headquarters team rosters, including players’ claimed, and the tournament team eligibility affidavit.
He/She shall notify Pony Baseball Headquarters of any subsequent player replacements or trades